Actima – a system for planning and controlling working hours. Accounting for working hours during temporary movements between stores (part-time work).

In retail networks, there is often a need to quickly allocate personnel to strengthen a particular store. Temporary assignments and short-term transfers of employees between retail locations have become common practice. However, behind this seemingly simple approach lies a significant problem – the challenge of time tracking such employees. This issue leads to a series of negative consequences for both employees and employers.

The core difficulty lies in the the presence of a single, unified system for working hoursthat effectively captures the actual start and end of the workday. Traditional methods — such as paper attendance logs or outdated access control systems — often prove ineffective in conditions of frequent staff movement.

Consequences for Employees:

• Unpaid hours: Employees may lose part of their working time due to manual or incomplete time tracking. This results in lower actual earnings and dissatisfaction with the employer.
• Lack of transparency: An unclear or inconsistent time tracking system can lead to a sense of unfairness and distrust.
• Additional stress: The need to manually monitor and record one’s working hours during constant relocations creates extra psychological pressure.

Consequences for Employers:

• Complications in payroll processing: Without accurate data on the hours worked by each employee, payroll calculation becomes difficult and prone to errors or disputes.
• Reduced productivity: Dissatisfied and demotivated employees who feel they are being treated unfairly may perform their duties less effectively.
• Difficulties in workforce management: A lack of a clear overview of working hours complicates scheduling, performance evaluation, and the efficient allocation of labor resources.

System Actima  offers effective tools for scheduling and tracking actual working hours –particularly for employees who frequently move between locations. The solution is suitable for use not only in retail networks but also in gas station chains and companies with widespread branch structures.

At the heart of Actima lies the «Store Manager's Timesheet» - a single interface for managing employee schedules. With this tool, you can:

• Plan flexible, fixed,and individual work schedules
• Quickly assign employees to temporary shifts in other stores.
• Reassign employees to different positions within their home store.

When transferring a worker to a job at the border, the system ensures control of professions - it reserves the job for its job in the same store and allows the choice of profession when working in another store with control actual years In addition, when processing in another store, the payment fund is automatically allocated to that store, and the system automatically grants access rights that allow the clerk to register the order and complete the change in the store.

The automation of temporary shift assignments directly from the Store Manager's Timesheetsimplifies time tracking, reduces manual errors, and significantly increases data accuracy. This leads to transparent accounting of actual hours worked and fair distribution of wage funds.

The implementation of Actima – a single personnel management processes is an effective solution for retail chains and other companies with a branched structure which allows you to solve the problem of complex accounting of time tracking  personnel. . Easy integration of Actima with the company's accounting systems and automatic transfer of data on actual hours worked allows you to calculate wages based on real data and eliminates errors in accounting for actual hours worked.