The Actima system – the unified personnel management center in retail

Retail is one of the engines of the country’s economy, because it fills all levels with budgets and employs millions of citizens. At the same time, the industry is constantly facing complex challenges, such as financial resources and shortage of personnel.

Actima – is a single center of personnel management in retail that helps to solve the tasks of planning and accounting for the time worked by employees for retail chains. The use of Actima with the TimeStaff module leads to transparency in the accounting of employees’ working hours, transparency in the calculation of wages based on reliable data on the actual worked time and, as a result, significant savings in the payroll of the retail network.

Reliable data on the time worked by employees is calculated on the basis of marks, which can be obtained in several ways:

• The first method – registration of the beginning and end of working hours takes place on biometric terminals using a fingerprint. As biometric terminals, we offer terminals of a European manufacturer with a high percentage of fingerprint recognition, protection against the use of fake fingerprints. Terminals are manufactured taking into account GDPR regulations, so you and your employees can be sure that personal data is reliably protected.
• The second way is through the application Actima Mobile. It provides registration of the beginning and end of working hours in connection with the specific retail outlet in which the employee works and the mobile phone from which the registration is performed. This method of registering working hours will be especially appropriate for shops with a few employees.

Both methods make it impossible to register persons who are not present, their use reduces the possibility of fraud in the calculation of wages.

The management of the «NOVUS Ukraine» supermarket chain has already noted the effectiveness of working time planning and accounting tool ща the Actima with the TimeStaff module. As part of the project, the specialists of the AM Integrator Group company implemented a system with the functionality of monitoring the time worked by employees and workers of subcontractors in all stores of the network. Time calculation is performed on the basis of employees’ marks made with the help of biometric terminals. The system provides:

• significant saving of the wage fund due to payment of actually worked time;
• flexible planning and control of employee exit schedules, with the possibility of quick rescheduling;
• automatic recording and calculation of actually worked time using biometrics;
• reduction of opportunities for manipulations during marking due to the use of biometrics (fingerprints);
• the possibility of registering temporary part-time jobs of employees in other stores of the network, for more optimal use of available labor resources, with separate consideration of the wage fund;
• control over compliance with labor discipline by store employees;
• additional functions and markers of working time control with adjustment of data on time worked;
• two-way exchange with the corporate accounting system.

The AM Integrator Group is a supplier and integrator of a wide range of IT systems and security solutions. More than 30 years in the market of IT technologies. Service support in the regions of Ukraine.